Privacy Notice

Last Updated: November 28th 2025
Company Name: Gemini Blue Ltd
Website: https://geminiblue.com
Registered in England & Wales
Company Number: 11445385
Registered Address: Temple Grange, Peterborough, PE4 5DN, United Kingdom

Gemini Blue Ltd (“we”, “us”, “our”) is committed to protecting your personal data and respecting your privacy. This Privacy Notice explains how we collect, use, and protect your information when you visit our website, contact us, or use our services.

1. Who We Are (Data Controller)

Gemini Blue Ltd is the data controller for the personal data we process.
If you have any questions about this notice or how we handle your data, please contact:

Email: [email protected]
Address: Temple Grange, Peterborough, PE4 5DN, United Kingdom

2. What Personal Data We Collect

We may collect and process the following types of personal data:

a. Information you provide directly

• Name

• Email address

• Phone number

• Company name

• Job title

• Information submitted via contact forms

• Information provided during consultations or onboarding

b. Automatically collected data (website & analytics)

• IP address

• Browser type and version

• Device and operating system

• Pages visited and time spent

• Source/Referrer (e.g., Google, social media)

• Cookies and tracking technologies (see Cookie Policy)

c. Data from third-party services

• CRM platforms you grant us access to (e.g., HubSpot, GoHighLevel, Odoo, Shopify)

• Billing and account information through Xero or similar tools

• Marketing integration tools (if used)

We do not intentionally collect sensitive data unless contractually required and only with explicit consent.

3. How We Use Your Personal Data

We process your data for the following lawful purposes:

a. To provide our services

(Legal basis: performance of a contract)

• CRM, automation, and consultancy services

• Implementations, configurations, and support

• Communication regarding ongoing work

b. To manage customer accounts and billing

(Legal basis: legitimate interests / contract)

• Sending invoices

• Account administration

• Service updates

c. To respond to enquiries and provide quotes

(Legal basis: legitimate interests)

d. To send marketing communications (opt-in only)

(Legal basis: consent)

• Newsletters

• Product updates

• Service offers

You may opt out of marketing emails at any time by clicking “unsubscribe”.

e. To improve our website and services

(Legal basis: legitimate interests)

• Analytics and performance monitoring

• Security and fraud prevention

4. Sharing Your Data

We do not sell your data.
We may share your information with trusted third parties, including:

• CRM & SaaS providers we work with (HubSpot, GoHighLevel, Odoo, Shopify, Simpro, Xero, etc.)

• IT and hosting providers (e.g., web hosting, email platforms)

• Analytics tools (Google Analytics, Meta Pixel – if installed)

• Contractors or consultants working on your project

• Legal or regulatory authorities where required by law

All vendors are required to protect your data and comply with GDPR.

5. International Transfers

Some of our service providers (e.g., US-based SaaS platforms) may process data outside the UK.

When we use such providers, we rely on:

• UK-approved standard contractual clauses (SCCs)

• Adequacy regulations (where applicable)

• Additional safeguards such as encryption

6. Data Retention

We retain personal data only for as long as necessary:

• Client project data: typically 6 years (for accounting/legal obligations)

• Marketing data: until you withdraw consent

• Website analytics data: typically 14–26 months

After the retention period, data is securely deleted or anonymised.

7. Your Rights Under UK GDPR

You have the right to:

• Access your personal data

• Correct inaccurate or incomplete data

• Erase your data (“right to be forgotten”)

• Restrict processing

• Object to processing (including marketing)

• Data portability

• Withdraw consent at any time

To exercise your rights, email [email protected].

8. Cookies

Our website may use cookies to:

• Improve functionality

• Analyse traffic

• Run marketing and remarketing campaigns

• Personalise content

For details, refer to our Cookie Policy (I can create this for you if needed).

9. Data Security

We use appropriate technical and organisational measures to protect your data, including:

• Encrypted cloud storage

• Access controls

• Strong authentication

• Limited access for contractors and service providers

• Secure communication channels

10. Children’s Privacy

Our services are not intended for children under 16. We do not knowingly collect data from children.

11. Complaints

If you have concerns, please contact us first.

You also have the right to complain to the Information Commissioner’s Office (ICO):
https://www.ico.org.uk/concerns

12. Changes to This Privacy Notice

We may update this notice from time to time. The latest version will always be available on this page.